The Construction Payroll Specialist is responsible for the accurate and timely processing of payroll for field and office employees in a construction environment. This role requires deep knowledge of construction payroll practices, including prevailing wage, certified payroll, union agreements, job costing, and multi-jurisdiction compliance. Success in this role depends on attention to detail, meeting strict deadlines, and maintaining compliance in a fast-paced, deadline-driven environment.

Key Responsibilities

• Process weekly and/or bi-weekly payroll for construction field and office employees
• Accurately apply:
  • Job codes and cost codes
  • Work classifications
  • Prevailing wage and fringe benefit calculations
• Prepare and submit certified payroll reports (Davis-Bacon / state public works) accurately and on time
• Ensure compliance with:
  • Federal, state, and local wage & hour laws
  • Union agreements and CBAs (if applicable)
  • Multi-state and multi-site payroll requirements
• Reconcile payroll data, review discrepancies, and resolve issues promptly
• Maintain payroll records in compliance with audit and regulatory requirements
• Partner with HR, Accounting, and Project Managers to ensure alignment on labor costs and job reporting
• Support internal and external audits, wage verifications, and payroll reporting requests
• Respond to employee payroll inquiries professionally and timely

Required Qualifications

• 3+ years of construction payroll experience (required)
• Hands-on experience with:
  • Prevailing wage and certified payroll reporting
  • Job costing and cost code allocation
• Strong working knowledge of payroll compliance in construction
• Experience processing high-volume, time-sensitive payroll
• Proficiency in payroll or ERP systems such as:
  • Sage 100 (preferred)
  • Viewpoint, Foundation, ADP, UKG, Paycom, or similar construction-aligned systems
• High attention to detail with strong organizational skills

Preferred Qualifications

• Union payroll experience
• Multi-state payroll experience
• Experience with timekeeping systems (e.g., ExakTime, Viewpoint Field Time)
• Construction industry experience supporting field labor

Key Performance Expectations

• Payroll processed on time every cycle
• High level of payroll accuracy with minimal corrections
• On-time and compliant certified payroll submissions
• Timely resolution of payroll discrepancies and employee inquiries
• Consistent compliance with labor laws, unions, and prevailing wage rules